The Organization
Greater Victoria Housing Society is an award-winning registered charity and not for profit organization dedicated to providing high quality, secure and affordable rental housing for low to moderate income households. Known for excellent service, we contribute to healthy, thriving, and livable communities.
Purpose of the Position
Reporting to the Director of Finance & Administration (F&A), the Project Coordinator will support a major office relocation project, manage an inventory assessment of current equipment, and tenant amenities across our buildings. This role is critical to ensuring a smooth transition and accurate documentation of assets. The ideal candidate will have strong project coordination skills, excellent communication abilities, and a keen eye for detail.
Job Description
Location: Greater Victoria, British Columbia
Department: Finance and Administration
Employment Type: Full-Time Term (8-Month term with possibility of extension)
Minimum Experience: Mid-level
Compensation: $33.29 (2026 rate)
Hours: 35 hour work week
Leave and Benefits:
Benefits (after 1 month): Health and Dental, Long Term Disability, Accidental Death and Dismemberment, Life Insurance
Yearly Sick Allotment: 105 hours
Yearly Vacation Allotment: 105 hours
Note: All leave types prorated for partial years worked and part-time positions, some leave not fully accessible during probation period.
Duties and Responsibilities
Office Relocation Coordination and Engagement
- Assist in planning and executing the office move, including timelines, logistics, and vendor coordination.
- Serve as the primary point of contact for internal teams and external service providers.
- Track progress and ensure milestones are met within budget and schedule.
- Engage and communicate with departments and teams to plan and execute the relocation.
Inventory & Equipment Management
- Conduct a comprehensive stock-taking of existing office equipment and furniture, and tenant amenities (i.e. common rooms, playgrounds, community gardens, and building furniture).
- Maintain accurate records of assets, including condition and location.
- Prepare reports and recommendations for equipment reuse, disposal, or purchase.
Documentation & Reporting
- Develop and maintain project documentation, including schedules, checklists, and status reports.
- Provide regular updates to stakeholders on project progress and issues.
Administrative Support
- Organize meetings, prepare agendas, and document action items.
- Support procurement activities related to relocation and equipment needs.
- Assist in setting up employee workstations (e.g., office desks & chairs, computers including monitors, printers, and other computer accessories)
- Assist with troubleshooting basic IT issues (e.g., downloading drivers, checking network connectivity, etc.)
- Other duties as assigned.
Core Competencies
- Integrity
- Empathy
- Inclusivity
- Curiosity
- Collaboration
- Resilience
- Forward-Thinking
Knowledge, Skills and Abilities
- Knowledge of office administration practices and procedures.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to work independently, take initiative and manage priorities without requiring close supervision.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Effective communication and interpersonal skills.
Education and Experience
- Experience in project coordination or administrative roles or equivalent level of skills and abilities
- Experience with office relocations or facilities management as an asset
- Experience working directly with the public.
Working Conditions
- Union membership: CUPE Local 1978
- Hours of Work as provided in the Collective Agreement.
- Office environment – Business Casual Dress Code
How To Apply
Please review the full job description before applying and be sure to tell us how you meet our requirements. The link to apply can be found: here
